So in this example, we set the range to: When the Layout window appears, click on the Display field (in the field listing) and drag it to the Page section of the pivot table. And sort the pivot table. Click on the arrow to the right of the Order ID drop down box and un-select the checkbox next to the 10252 value. To include or exclude new items when applying a filter in which you have selected specific items in the Filter menu, select or clear the Include new items in manual filter check box. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort method. (1) SORT the pivot table based on the results, which will draw together all the zero rows, now select and then hide all the zero rows.This is a cludge because it overlays a non pivot table feature (row hiding) onto a pivot table report; beware rows being hidden that should not be when an update executes,. In the Value Field Settings dialog, click Summarize Values By tab, and then scroll to click Distinct Count option, see screenshot: 5. Select Home > Styles > Conditional Formatting and New Rule. TechOnTheNet.com requires javascript to work properly. Then blanks are chosen in that Pivot Table’s filter so any rows marked ‘X’ are excluded. As i understand you are doing a select * in the pivot table. Home | About Us | Contact Us | Testimonials | Donate. So I added a column to the Table data with a Column Header simply called ‘X’ and the Table cells had a validation dropdown of ‘X’ or nothing. something like, select * from ( dataTable1 pivot datatable2) as pivotTable where reqcol is not null order by 2 Hope this helps. Adding Fields to the Pivot Table. How can I exclude these rows from my pivot table? When I create a Pivot Table from my table I'd like to exclude the Sum of REQ SHOP from the columns, but keeping it in the TOTAL. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. Ok the fact my Header was called “X” and the rows to be excluded are marked “X” might be a bit confusing but I didn’t want the heading name in the Filter section to be prominent in the chart’s final appearance. I have a table with products split by price ranges, buy requests from Shop and Online, and pieces in Stock. Start by turning your data into an Excel Table. Answer: Let's look at an example. Hit OK when the Format as Table window appears. Now when you return to your spreadsheet, you should see a Display field at the top of the pivot table. Breaking down the formula it says: Sum 'Cost' if 'Omit' is different than "Omit" and 'Element' matches. Any information provided is used at own risk. The function contains arguments for the pivot field and pivot items so we can tell it exactly which value from the pivot table we want to return to the cell. If the sum adds up to zero, then the formula will return "Hide". The sort order applies to all the cells at the same level in the column that contains the cell. This can easily be reversed by deleting the ‘X’ entry later or temporarily by changing the filter in the Pivot Table to include all. I test with your sample data you give above. Question: In Microsoft Excel 2003/XP/2000/97, I have a pivot table with sums that are in some cases zero. Happy coding! Now that you’re grounded on filtering within a pivot table, let’s now filter the grand totals, as shown in Figure 6: Assuming you wish to filter the Grand Total column, click the arrow in the Row Labels field. This creates {} brackets around your formula as follows: Now, we need to update our pivot table to include this new column. I found this to be a simple, effective and practical way to exclude Outlier data. Zeros are hidden on the worksheet, and cell F7 contains a zero. Assuming the pivot table row values … ), and it contained negative numbers. Click the PivotTable Tools Analyze tab in the Ribbon. You could create another pivot table, using the first pivot table as the source. You can also right-click in the pivot table and select PivotTable Options from the drop-down menu. These are the rows whose Total sums to zero. Your Email (required) In the two data sources shown below, the overall average is different. Click Options in the PivotTable group. I did not want the either of the zeros or the negative numbers to be visible. Now we create the Pivot Table and we put Visibility into Report Filter field. To do this, right-click on the pivot table and select Wizard from the popup menu. In the example shown, a filter has been applied to exclude the East region. Click on Pivot Table (or use the keyboard shortcut – ALT + N + V) In the Create Pivot Table dialog box, make sure that the Table/Range is correct and New Worksheet in Selected. Click inside the pivot table and choose Control + A to select all the data on the page. Tips: To quickly display or hide the current subtotal, right-click the item of the field, and then select or clear the check box next to Subtotal "