• It is recommended as good practice that the Club Secretary needs to be available and accessible on a daily basis. What are the main responsibilities of a Football Club Secretary? The secretary works closely with the president and board of directors and is responsible for the management of all club records, including minutes and attendance at all club and board meetings . By attending Club meetings, & events By attending County meetings & events By attending CEO Competitions and participating. Last updated: July 2020 The Club Secretary is a pivotal role. It is the central point of club administration, handling all club correspondence. Read our guides to club and sports team management, Pitch Hero Ltd Registered in ENGLAND | WF3 1DR | Company Number - 636 1033. Club Roles & Responsibilities » President » Vice President » Secretary » Treasurer » Membership Chair » Communications Chair » Program Chair » Recent Alum Representative. Pitchero provides everything you need to run your football club online. He/she should be a good organiser, be methodical and above all, be reliable. Role & Responsibilities of the Club Secretary Role: Club Secretary Responsible to: Club management committee through the chairperson Role purpose: To ensure the cub’s communications function efficiently Commitment: 2– 4 hours per week plus committee meetings Main Tasks: o Act as the first point of contact for the club and ensure prompt communication Upholding the legal requirements of governing documents, charity law, company law etc (where relevant). He/she will: • Responsible for the day to day business and administration of the club. Club Secretary Roles and Responsibilities He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. The Welfare Officer needs to understand the club’s responsibilities when running activities for children and young people, and must help club personnel in their duty of care towards children. The office of secretary is one of the most demanding in the organization and a good secretary is essential to the proper functioning of any Key Club. What are the secretary’s main responsibilities? The objective of the Club Secretary is to carry out or delegate all the administrative duties that enable the club and its members to function effectively. Third, you will present participants with a checklist to help them get started in their role.  Sign/distribute visiting Rotarian make-up cards. The secretary also keeps member attendance records. You provide important support of all business operations for the club and board of director meetings, maintain the club roster and member contact information as well as support the club service and social activities. The secretary is responsible for taking minutes, keeping records and maintaining all important files for the club. It is a high profile role that has a major impact on the efficient and effective management of the club. Special notices. The office of the secretary is one of the most demanding in the Key Club organization because the secretary manages all of the club’s records, files, and details. Responsibilities include: • The secretary writes letters from the Club to other Clubs/Leagues or individuals • The mail for the Club comes to the secretary who then passes it to the other members or takes it to the meetings to be ‘tabled’ • To prepare the agenda for the next meeting. It is the central point of club administration, handling all club correspondence. Communication and correspondence. Then, you will lead an activity to help secretaries prioritize their duties. In some clubs, the secretary may also be responsible for minutes and attendance records for board of trustee meetings. Sending out notices of meetings of the club, board, and committees. Registration of all players with the league; Writing letters from the club to other clubs or individuals; Dealing with all incoming correspondence; Preparing the agenda for the next meeting. The treasurer takes responsibility for the following: Creating and maintaining the club's annual budget 5. It is important that correspondence responses are immediate, prompt and appropriate. As the club secretary, you will be responsible for overseeing and carrying out the football administration duties of the football club.  Take/supervise attendance at weekly meetings. The secretary is arguably the most important officer as s/he is responsible for organizing, assimilating and disseminating information within and without the organization. The club treasurer typically manages the finances of the club, reports on the clubs financial performance and spearheads the fundraising effort to ensure the club has the necessary funds to be successful. The duties are many and varied and call for a high degree of dedication. ÃXk ÿÙ endstream endobj 99 0 obj 345 endobj 104 0 obj << /Length 105 0 R /Filter /FlateDecode >> stream What are the duties of the Club Secretary? Affiliating the club with their County FA and League. Introduction . There may be a lack of suitable members with the necessary skills or … On matchdays, the Secretary must ensure that team members, opponents and match officials know the date, venue, colours and timings of home matches. A formal and accurate record of each meeting. Club Secretary. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Recommended as good practice that the club management committee third, you will present participants with wide. 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